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Administrative Assistant II (Part-Time) - Community Services

March 14, 2026

<div style="text-align: center;"><strong>Starting Hiring Range: $19.07 - $23.36, hourly </strong></div><br>The purpose of this position is to provide administrative, clerical, and customer service support to the Community Services Department.<br><br><div style="color: inherit;font-style: normal;text-indent: 0.0px;text-align: left;"><strong>Schedule: </strong></div><div style="color: inherit;font-style: normal;text-indent: 0.0px;text-align: left;">Monday, Tuesday, Thursday, Friday from 2 p.m. to 5 p.m.</div>Wednesday from 8 a.m. to 5 p.m. <ul style="margin-bottom: 3.0pt;"><li>Provides quality customer service in greeting the public, responding to inquiries, and answering the telephones. <li>Composes, reviews and processes a variety of permit applications, open record requests, memorandums, correspondence, reports, data, public notices, transcripts, and documents as assigned.<li>Coordinates with other city departments to ensure permit application processes are adhered to. <li>Schedules and communicates with third party vendors to ensure work is being completed in a timely manner. <li>Sorts and distributes mail.<li>Orders and maintains general office supplies and equipment.<li>Responsible for processing all accounts payable and fiscal reconciliation for the Community Services Department, including preparing and coding all bills and processing purchase orders.<li>Processes various health, sign, garage sale, and food establishment applications and associated fees and deposits; provides general status and updates as assigned, including processing submittals in MyGov, filing, and sharing with DRC group as appropriate.<li>Assists in the preparation of billing for overdue inspection fees, mowing, and property liens.<li>All other duties as assigned.</ul>High school diploma or GED equivalent is required.<br> <br>Minimum of three (3) years progressively responsible administrative experience is required. Experience with a municipality is preferred.<ul style="margin-bottom: 3.0pt;"><li>This position normally performs the duty assignment after receiving detailed instructions as to methods, procedures, and desired end results with little room for deviation.<li>Advanced knowledge of departmental practices and systems.<li>Ability to regularly interact with others and exchange and receive of information, providing effective and tactful customer service, and work independently with a high level of discretion.<li>A comprehensive, practical knowledge of a technical field with use of analytical judgment and decision-making abilities appropriate to the work environment of the organization.<li>Ability to correctly interpret, explain, and apply laws, rules, operations, practices, procedures, regulations, and policies.<li>Ability to allocate and utilize limited resources in a cost-effective manner.<li>Advanced ability to read local ordinances, state law, maps, papers, periodicals, journals, manuals, dictionaries, thesauruses, and encyclopedias, to deal with system of real numbers; practical application of fractions, percentages, ratios/proportions, and measurement and to write reports, prepare business letters, expositions, and summaries with proper format, punctuation, spelling, and grammar, using all parts of speech.<li>Advanced ability to interact with the public and coworkers in a professional and congenial manner.<li>Ability to learn and perform basic operational, technical, and office processes.<li>Ability to be organized and have efficient management of time and deadlines.<li>Ability to maintain a confidentiality.<li>Knowledge, skill, and ability to utilize telephone, fax machines, computers and applicable software daily for including, but not limited to, Microsoft Office Suite, Incode, MyGov, Laserfiche, and Adobe.<li>Skilled in data entry and preparing accurate reports.<li>Advanced ability to communicate in a clear, effective, and concise manner, both orally and in writing.<li>Ability to follow instructions, safety practices, and perform work accurately and thoroughly which requires performing multiple tasks simultaneously under time pressures and deadlines.<li>Ability to establish and maintain effective working relationships with all people.<li>Ability to be punctual and attend work regularly.</ul><br><div style="margin-bottom: 10.0px;color: inherit;font-style: normal;text-indent: 0.0px;"><div style="color: inherit;margin-bottom: 0.0px;"><strong>Special Requirements</strong></div>Mobility within an office environment is required.<br><br><strong>Licenses & Certifications</strong><br>Must possess and maintain a valid driver’s license with acceptable driving record as established by the City of Midlothian driving standards.<br><br>Notary Public certification is preferred.<br><br><strong>Work Environment</strong></div><div style="margin-bottom: 10.0px;color: inherit;font-style: normal;text-indent: 0.0px;">Works primarily in climate-controlled office environment. Position requires light lifting up to 10 pounds. Physical demands are sedentary in nature but include walking, standing, reaching, and bending. Work may cause light fatigue of eyes and fingers because of routine use of motor senses. </div><br>

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...